Accreditation is the responsibility of the Board of Directors of the OCA.
PROCESS TO OBTAIN ACCREDITATION BY A NON-MEMBER CAMP
1. An owner/operator or designate applies to the OCA for Provisional Membership.
2. The Membership Committee of OCA ensures that the application is complete.
3. The Board approves the camp as a Provisional 1 Member.
4. In the spring, the Camp is assigned their Summer Visitor Standards who contacts can answer questions
5. In the summer, the assigned visitor does a Standards Visit.
6. The Answer Sheets and Feedback Forms are returned to the office.
7. The Standards Committee reviews these forms, makes recommendations to the Board, and informs the camp of their status.
8. An 2nd visit will take place the next summer, following the same steps.
9. If the 2 summers of visits are successful, the Camp shall become a fully OCA Accredited Camp.
9. If a Provisional Camp is unable to become accredited after 3 summers of visits, the Camp will lose all rights of Membership in the OCA. However, after a one-year lapse, the camp may reapply to restart the process as a Provisional Camp.
PRIOR TO THE VISIT
- The camp is responsible for contacting the Visitor to arrange a mutually convenient date for the visit. The camp notifies the OCA office of the agreed date.
- The visitor reviews the Guidelines for Accreditation prior to the visit to ensure that he/she is familiar with all aspects of the standards.
- The Director reviews the Guidelines for Accreditation, completes the Answer Sheet, and provides explanations for all NO or NA (not applicable) answers.
A good visit involves a minimum time period of four hours.
The Director gives the visitor a complete tour of the facilities. In a co-operative and supportive manner, colleagues may discuss concerns related to the specific camp or camps in general. The Visitor should talk with staff and campers and observe a camp-wide event.
The Director and the Visitor review the Answer Sheets. Both parties are responsible for ensuring that all questions are answered. ALL “NO” AND “NOT APPLICABLE” ANSWERS SHOULD BE DISCUSSED AND A FULL EXPLANATION WRITTEN.
The camp is responsible for mailing the completed forms to the OCA office. The visitor is responsible for mailing the Visitor Feedback Form to the OCA office.
AFTER THE VISIT
In the Fall, the Standards Committee reviews the Answer Sheets. The Committee makes a recommendation to the Board, as to the camp’s accreditation status.
The Board will automatically accredit the camp if the camp meets all applicable Mandatory Standards and complies with ninety percent (90%) of the applicable Recommended Standards in each section.
If a camp does not respond “yes” to all applicable Mandatory Standards and/or does not attain a minimum of 90% of the applicable recommended Standards in each section, the Standards Committee will conduct a review. Once completed, the Committee will make a recommendation to the Board.
The Board will make one of the following decisions:
Each camp visited will receive a letter with the Board’s decision on the camp’s status.
A camp may appeal the Board’s decision. The By-Laws 1.D (2006) 8.1 a. viii define the appeal process.
The camp and the President agree to a mutually acceptable date for the camp to meet with the Board. The camp may then present evidence to challenge the findings of the Standards Committee and the Board’s decision. The Standards Committee may attend the meeting.
The Board may revoke the membership of any camp if, in the opinion of the Board, the continued membership of the camp is detrimental to the OCA or if the camp does not adhere to the objectives, goals or standards of the OCA. The camp may appeal such a decision of the Board.
STANDARDS / GUIDELINES FOR ACCREDITATION
To view the Standards click here.
Click here to view Stephen Fine's article..
CLICK HERE to view this wonderful presentation from the OCA Conference delivered by: Cheryl Bernknopf, RN & Barb Gray, RN, MN OCA .